BSPD 2024 Abstract Submission Guidelines

Call for Abstracts is now closed!

Abstract submissions are welcome for consideration for BSPD 2024, which will be held in Cardiff, from 11 – 13 September 2024.


Important Dates 

Call for Abstracts Opens:     
20 February 2024
Abstract Submission Deadline:
31 March 2024
Notification of Review Outcome:
24 May 2024
Deadline for accepted authors to register to confirm attendance: 
31 May 2024
Programme Available Online:   
TBC

 

Submission Process

The abstract submission process for BSPD 2024 will be through an online submission portal.

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact events@fitwise.co.uk


IMPORTANT

  • It is ESSENTIAL that you read the instructions below before you submit.
  • The presenting author must submit the abstract and is required to be the corresponding author for that abstract. The presenting author must meet the criteria for prize presentations as described below.
  • A presenter may only submit one abstract as the presenter (but may be a co-author on other abstracts).
  • All prize presenters must be members of BSPD. Click here to become a member. Non-members may submit for Poster non-prize.
  • You may only submit to one category (Research Prize, Clinical Case Prize, Clinical Governance Prize, Poster Prize, DCP Poster Prize, Undergraduate Poster Prize or non-prize). If you enter one of the prizes but are not selected as a finalist for the prize, you will be reassigned to the non-prize poster category.
  • Please note all those giving oral presentations or displaying a poster at BSPD Conference 2024 or Teacher’s Branch Study Day will need to be registered and pay the appropriate fee to attend the Conference/Study Day on the day of presentation/poster display.
  • You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by 31 May 2024.
  • You are entitled to get the early bird registration rate. You will be provided with a link to register at this rate in your acceptance email.

 

Presentation Format

Oral Format:
Oral presentations will be 7 minutes long with 2 minutes for questions and answers. Presenters will be asked to pre-submit a powerpoint presentation.

Poster Format:
Accepted posters will be asked to produce a poster for electronic display at the conference. Presenters are asked to take note of the below guidelines when producing their poster. Those who are accepted as finalists to the undergraduate poster/DCP/poster prize categories will also be asked to make a 2 minute presentation next to their poster as well as answer questions from judges. 

  • All posters (prize, undergraduate prize and non-prize) will be displayed electronically. There is no need to print a hard copy of your poster.
  • Poster should be in portrait orientation
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful

 

Prizes

1. Research Prize

Value of Award: £300

Aim of prize:

The aim of this prize is to reward original recently completed clinical research in the field of paediatric dentistry and is sponsored by Consultants in Paediatric Dentistry Group.

Entry Criteria:

This prize is open to BSPD members and seeks entries from researchers who are not yet established in their field. Therefore, in cases where the applicant has undertaken a PhD, they should not be more than one-year post-doctorate. Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be invited to present orally at the annual scientific meeting. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their work in the non-prize poster category at the conference. The judging process will take into consideration the clinical nature and impact of the project.  Researchers with laboratory-based studies or systematic reviews should consider the poster prize.


2. Clinical Case Prize

Value of Award: £300

Aim of prize:

The aim of this prize is to reward recently completed clinical care for a child which is complex, novel or multidisciplinary treatments and is sponsored by RA Medical.

Entry Criteria:

This prize is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Clinical cases should demonstrate complex, novel or multidisciplinary treatments provided for a child and should satisfy one or more of the following criteria:

  • Involve any advanced restorative, prosthetic, periodontal, surgical or orthodontic treatments
  • Involve a multidisciplinary input to treatment planning and provision of care
  • Involve short and, ideally, long term management of complex trauma cases
  • Involve short and, ideally, long term management of patients with dental anomalies
  • Involve comprehensive treatment provision for patients with significant medical histories
  • Involve diagnostic and treatment approaches for patients presenting with rare or unusual oral pathology

 

It is expected that presenters will have personally performed some of the treatment, not just undertaken a diagnostic work up, for the patient they present.

Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be invited to present orally at the annual scientific meeting. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their work in the non-prize poster category at the conference.

 

3. Jane Goodman Clinical Governance Prize

Value of Award: £300

Aim of prize:

The aim of this prize is to reward recently completed high quality clinical governance or quality improvement projects and is in memory of Jane Goodman.

Entry Criteria:

This prize is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Projects submitted under this category must demonstrate the key aspects of an area of clinical governance – this includes quality improvement, clinical audit, patient safety and patient experience. Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be invited to present orally at the annual scientific meeting. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their work in the non-prize poster category at the conference.


4. Poster Prize

Value of Award: £250

Aim of prize:

The aim of this prize is to reward recently completed clinical, research or project work in paediatric dentistry.

Entry Criteria:

This competition is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be invited to present their poster at the annual scientific meeting. They will have to prepare a 2 minute presentation to be delivered by their poster and answer questions from the judges. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their paper in the non-prize poster category at the conference.


5. DCP Poster Prize

Value of Award: £250

Aim of prize:

The aim of this prize is to reward recently completed clinical, research or project work in paediatric dentistry by a Dental Care Professional.

Entry Criteria:

This competition is open to registered dental care professionals who are BSPD members.

Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be invited to present their poster at the annual scientific meeting. They will have to prepare a 2 minute presentation to be delivered by their poster and answer questions from the judges. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their work in the non-prize poster category at the conference.

 

6. Undergraduate Students Poster prize

Please note students with posters that are presented are required to register and attend the Teachers’ Branch Study Day and pay the appropriate fee. 

Value of award: £100

Aim of prize:

The aim of this prize is to reward undergraduate students who have recently completed clinical, research or project work in paediatric dentistry.

Entry criteria:

This competition is open to all undergraduate dental and dental care professional students. Students are expected to seek guidance of their supervisors/tutors prior to submitting their abstracts.  There are governance issues around publishing case reports and clinical governance projects and therefore supervisors’ approval is essential to ensure compliance to the abstract submission guidelines. A letter confirming this approval is required to accompany all submissions. Abstracts will initially be appraised by the selected members of the Teacher’s Branch and up to ten entries, which best meet the entry criteria and standards, will be selected to present at the Teacher’s Branch Study day. Participants will be expected to register and attend the study day to present their poster.  They will have to prepare a 2 minute presentation to be delivered by their poster and answer questions from the judges. Applicants who are not selected for this prize but meet the overall acceptance criteria will be invited to present their poster as a non-prize poster in the main conference.

 

7. Poster (Non-prize category)

If you are not submitting to any of the above prize categories, but would like to be considered to present a poster at the conference, you should select this category. Abstracts will still be reviewed by the Conference Abstract and Prize Committee (CAPC) to ensure high quality standards are maintained. Entrants for prize competitions who are not selected as finalists will be reassigned to this category. You will need to produce an electronic version of your poster for display at the conference and will need to be present to answer any questions about your poster, but will not have to formally present it.

 

Publishing of Abstracts

Accepted abstracts will be published by Wiley in the International Journal of Paediatric Dentistry in a special BSPD supplement.

The text of the abstract, along with the names and affiliations of authors will be published in The International Journal of Paediatric Dentistry, on the conference website and book of abstracts, and any poster, powerpoint presentations and/or additional documents may be published as requested and by submitting an abstract presenters agree that this will not raise any copyright issues.

Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

It is expected that, in keeping with normal publication protocol, the first author (the presenting author) has made the greatest contribution to the work described. All co-authors must have approved the abstract submission. Furthermore, no abstract should have been presented previously at a National or International scientific meeting or have been published. The presenter must register for the meeting or Teacher’s Branch Study Day. Failure to do so, after acceptance of an abstract, may result in the abstract being withdrawn.

  

Submission Guidelines

Preparation of Abstracts:

Failure to adhere to the detailed format for abstract preparation will result in the rejection of the abstract.


The online abstract submission system is a simple step by step process and will ask you to input the following details:

  • Title of the abstract (word limit is 12).
  • Name, affiliation (i.e. institution), and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author).
  • Name and affiliation (i.e. institution) of co-author(s).
  • Abstract word limit is 250, excluding Title, Authors and Affiliations (see below for detailed instructions according to category).
  • Provide the name of any funding body, if applicable, at the bottom of the abstract.
  • Upload Mentor letter if undergraduate prize entrant.
  • Complete questions listed in Additional Information:
    o   Abstract publication agreement.
    o   Data consent agreement.
    o   Alternative contact for abstract.
    o   Provide your BSPD membership number.
    o   State your professional status.
    o   Complete ethics question
  • If you are submitting to a prize, please confirm that you are not appointed to a consultant / senior clinical position (e.g. SDO/Senior Lecturer)
  • Graphs and tables may not be included in the abstract.

There are three main formats for abstracts depending on whether the content relates to: a research study, a clinical case or a clinical governance project.

 

Instructions for a Research Abstract:
Use the following headings in your abstract as appropriate:
  • Background
  • Aim
  • Method
  • Results
  • Conclusion
 
Instructions for a Clinical Case Abstract:
Use the following subtitles in your abstract as appropriate:
  • Background
  • Presenting problem
  • Clinical management
  • Discussion

 

Instructions for a Clinical Governance Abstract:
Use the following subtitles in your abstract as appropriate:
  • Background
  • Aim
  • Standards (if audit) or Objectives
  • Method
  • Results
  • Discussion/Recommendations/action plan (as appropriate)
  • Conclusion

 

Instructions for a DCP, Undergraduate and Poster Prize Abstracts:
Based on whether the abstract is a research, clinical case or clinical governance please use the appropriate headings from those listed above.

For the undergraduate prize, we require a letter from the supervisor confirming the following:

  • The undergraduate status of the applicant
  • Confirmation that the undergraduate undertook the project with supervision
  • The project met all requirements for permissions including ethical approval where appropriate

 

How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into the BSPD 2024 abstract submission system. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the View/Edit Abstracts page.

 

IMPORTANT: 

  • A person may be associated with an unlimited number of abstracts as co-author but only 1 abstract per registration as presenter/main author will be permitted.
  • If more than one abstract is submitted to prize categories by the same person, all abstracts will automatically be disqualified from the prize competition.
  • Submissions for prizes are only considered from BSPD members. If you are not a member, please complete membership registration and have your membership number as it is required to complete your abstract submission. Click here to become a member.
  • Submissions to non-prizes are welcome from both non-members and members.


Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact events@fitwise.co.uk


Notification of Acceptance and Registration

Notification will be sent to the Presenting Author on 3 May 2024.

When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Conference by 31 May 2024. Failure to do so may result in the rejection of their abstract from the programme. 

You do not need to register for the Conference prior to submitting an abstract but if you have an accepted abstract you are entitled to get the early bird registration rate up until 31 May 2024. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by 31 May 2024:

  • Will be removed from the programme
  • Will be removed from all BSPD 2024 related publications including the IJPD supplement

  

Withdrawal Conditions & Change of Presenter

Written notice must be submitted by 21 July 2024 for all withdrawals and change of presenters, contact events@fitwise.co.uk

If a presenting author is changed to someone who is not eligible, (i.e. senior staff), the abstract will not be considered for a prize and can only be presented as a poster.

HOSTED BY



ORGANISED BY


PLATINUM SPONSORS








GOLD SPONSOR